Privacy Policy

Lepas Nunawading is committed to safeguarding the privacy of individuals. This Privacy Policy sets out how Lepas Nunawading manages personal information. It is structured as follows:

1. Personal information Lepas Nunawading collects
2. Use and disclosure of personal information
3. Automated decision making
4. Cookies
5. Links to other websites
6. Marketing
7. Overseas transfers
8. Access and correction
9. Contacting Lepas Nunawading and complaints
10. Changes to Privacy Policy

1. Personal information Lepas Nunawading collects

The main types of personal information Lepas Nunawading collects and holds are:

• contact and identification information for individuals seeking to buy or sell vehicles with Lepas Nunawading such as name, date of birth, contact number(s), email address(es), residential and/or business address(es), demographic information (such as postcode, age, gender) and driver's licence details;
• vehicle and servicing details for Lepas Nunawading's customers including vehicle registration, vehicle purchase details, service appointment bookings;
• finance details for Lepas Nunawading's customers seeking finance such as financial, insurance or credit information, marital status, employment details and history;
• contact details for individuals working for Lepas Nunawading's business partners and suppliers;
• information provided by an individual as part of a recruitment process such as name, contact details, prior employment history, qualifications, referee details and, if applicable, details for background checks; and
• other information provided by individuals while interacting with Lepas Nunawading.

Lepas Nunawading collects personal information in the course of running its business in a range of different ways, typically through:

• interactions with individuals (e.g. through any records Lepas Nunawading keeps of telephone calls, or emails received, or messages sent to Lepas Nunawading or posted on Lepas Nunawading's pages on social media);
• Lepas Nunawading's website;
• use of social media;
• employment applications;
• third party service providers; and
• provision of customer service and support.

Where practicable, Lepas Nunawading collects personal information in connection with running its business directly from the individual concerned. On occasion Lepas Nunawading may collect personal information from someone else such as when speaking to a referee for a job applicant or doing screening for onboarding a new supplier or customer.

2. Use and disclosure of personal information

Lepas Nunawading stores personal information in electronic and paper form.

Lepas Nunawading uses and discloses personal information as follows:

• to source vehicles and sell them to Lepas Nunawading's customers and to provide other related services to customers such as vehicle servicing and assist with arranging financing to purchase a vehicle;
• to manage arrangements with Lepas Nunawading's customers and prospective customers;
• to obtain products, services or information from Lepas Nunawading's suppliers;
• to assess what vehicles a person may be interested in purchasing (e.g., based on the person's interests and other information Lepas Nunawading knows about them);
• to operate and manage Lepas Nunawading's website, social media and other communications and media channels;
• subject to applicable laws, to conduct marketing;
• for processing and assessing employment applications; and
• for such other purposes authorised or required by law.

It may be necessary to share personal information with organisations that provide products or services to Lepas Nunawading. For example, Lepas Nunawading may use third party service providers for the organisation of customer care, implementation of promotions, development of offers, communication and contact with customers, organisation of events and for the purpose of obtaining advice and managing its affairs. Lepas Nunawading also uses third party service providers for credit card processing/payment and for IT services (hosting services, database maintenance, etc.).

3. Automated decision making

Lepas Nunawading uses computer programs to make decisions affecting a person's interests to offer products or services that could be of interest. This is typically done via AI Agents within website chat or SMS. The sorts of personal information Lepas Nunawading uses in the operation of the computer program is browsing history on Lepas Nunawading's websites, name, contact information, and other information you may input into Lepas Nunawading's websites. The level of human oversight Lepas Nunawading provides over these decisions is limited — responses and recommendations may be generated automatically, with human review available where a person requests it or where required for follow-up by Lepas Nunawading's staff.

4. Cookies

Lepas Nunawading uses cookies on its website. Cookies are small text files that are stored by the website user's browser when they visit a website. This identifies the browser used and can be recognised by Lepas Nunawading's web server. Lepas Nunawading may use cookies to associate a user with social media platforms and, if the user so chooses, enable interaction between the user's activities on Lepas Nunawading's platforms and those social media platforms. Lepas Nunawading's website also uses cookies to analyse website traffic and help provide a better website visitor experience. Website users can make certain choices about the use of cookies through their browser settings. However, if the user disables certain cookies, this may prevent the user from taking full advantage of Lepas Nunawading's website.

5. Links to other websites

Lepas Nunawading's website may contain links to third party websites. Lepas Nunawading does not control or otherwise determine the privacy practices of these third party sites. To find out about their privacy practices, you should check their websites for their privacy policy, or otherwise ask them about their privacy practices.

6. Marketing

If you have received a direct marketing communication from Lepas Nunawading and do not wish to receive these communications from Lepas Nunawading in the future, just use the “unsubscribe” function in the email or SMS, or tick the opt out box on postal communications and return the mailed item to Lepas Nunawading.

7. Overseas transfers

Lepas Nunawading's website/s are hosted in Australia. On occasion, a third party service provider Lepas Nunawading engages or that Lepas Nunawading is instructed to provide information to may be outside of Australia however, the location of the third party would depend on the specific situation.

8. Access and correction

An individual may request access to or correction of any of the personal information Lepas Nunawading holds about them by contacting Lepas Nunawading during business hours or via the contact page.

Lepas Nunawading may require an individual making a request to verify their identity before processing their request.

Lepas Nunawading will aim to respond to all requests promptly and within 30 days.

Lepas Nunawading may refuse a request where permitted or required by law. Lepas Nunawading will comply with any regulatory requirement to give reasons for its decision.

9. Contacting Lepas Nunawading and complaints

If you have any queries, concerns or complaints about how Lepas Nunawading handles your personal information please contact Lepas Nunawading during business hours or via the contact page. Lepas Nunawading may require an individual making a request to verify their identity before processing their request.

Please provide sufficient details so that Lepas Nunawading can understand the nature of your concern. In most cases, Lepas Nunawading will ask that you put your request in writing.

Lepas Nunawading takes all complaints seriously and will use reasonable endeavours to investigate and respond to a complaint in writing within 30 days of receiving the written complaint. If you remain unsatisfied by Lepas Nunawading's response to your complaint, you may be entitled to refer your complaint to the Office of the Australian Information Commissioner.

• Mailing Address: 428 Whitehorse Rd, Nunawading, VIC, 3131

10. Changes to Privacy Policy

Lepas Nunawading may make changes to this Privacy Policy by posting the revised policy on its website. Please check back from time to time to review this Privacy Policy.